Job Description

Reporting to the Assistant Dean of Advancement (ADA), the Advancement Records Manager (ARM) is responsible for processing and recording all charitable contributions to Lake Forest Academy, updating donor records, and extracting necessary reports and information via the institution's donor database (Veracross). Key Responsibilities & Duties (not comprehensive): Following IRS guidelines, process and record all contributions to Lake Forest Academy within two business days of gift receipt. Prepare appropriate acknowledgement of all gifts within three business days of gift processing/entry, and file/record acknowledgements in the donor database. Create a weekly gift posting and circulate to appropriate staff members. Working in conjunction with the Director of Prospect Management and Advancement Data (DPMAD) and the ADA, create and follow effective record keeping protocols to enhance the department's ability to gather and retrieve donor and prospect information. Maintain donor files and keep data collection current and accurate, including posting such constituent contact information updates as email addresses, employment changes, relationship changes, tracking reports, etc. Produce necessary reports via the donor database including, but not limited to, monthly annual giving and revenue reports. Assist with the coordination, logistics, and fulfillment of Advancement events, and attend LFA activities as required by the Dean of Advancement (DA) and/or ADA. Actively participate in and contribute to the life of the LFA community. Qualifications and Experience: Bachelor's Degree or equivalent work experience Excellent typing skills: High speed and accuracy when entering data Microsoft Office Suite and Google Suite proficiency (certification preferred) Experience using a relational database or CRM Experience in report preparation with a clear understanding of and affinity for performance metrics Attention to detail: Ability to identify even minor errors in data Organizational skills: Ability to manage large volumes of data efficiently Confidentiality: Maintaining privacy when handling sensitive information Experience working in an academic institution is highly preferred Knowledge of best practices for receiving and recording charitable donations Strong written and oral communication skills Willing to occasionally work non-traditional hours and go above assigned duties Excellent organizational skills Desire to work as a member of a team Compensation/Benefits: Lake Forest Academy offers a competitive compensation and benefits package that includes full medical and dental coverage, retirement benefit, and other benefits. The final hourly pay rate will be commensurate with the experience and expertise of the final appointed candidate, with a range between $50,000-$70,000 per year and 30 days of PTO. For more information, visit About Us: Founded in 1857, Lake Forest Academy is a coed boarding school serving 450 academically bright and motivated students in grades 9 to 12 from across the globe. The Academy offers a rigorous curriculum focused on academic excellence and characterized by small classes and close faculty/student interaction. The school's mission of educational excellence is founded on the four pillars of character, scholarship, citizenship, and responsibility. Please visit our website for more information about us. Limitations and Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Employment at Lake Forest Academy is "at-will," which means either you or Lake Forest Academy may terminate the employment relationship at any time and for any reason without prior notice. In accordance with Lake Forest Academy's policies and state and federal law, receipt of this position is contingent upon the individual's successful completion of all requirements to establish the legal right to work in the United States, as well as a background check. In the event Lake Forest Academy has not received a complete background check prior to the first day of employment, employment will be on a temporary basis until such results are successfully completed. Non-discrimination Policy: Lake Forest Academy is an equal opportunity employer and makes employment decisions on the basis of merit. This means Lake Forest Academy will not discriminate against any employee or applicant based on race, religion, color, sex (including gender, gender identity, gender expression, transgender, transitioned, transitioning or perceived to be transitioning), sexual orientation (including heterosexuality, homosexuality, and bisexuality), marital status, domestic partner status, pregnancy and breastfeeding, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, genetic characteristics or information, military and veteran status, or any other status protected by federal, state or local laws. Lake Forest Academy reasonably accommodates employees and/or applicants with disabilities provided the individual is otherwise qualified to perform the essential functions of the job. If you believe that you need a reasonable accommodation, you must inform Lake Forest Academy's Director of Human Resources. Lake Forest Academy

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