SUMMARY:
The Field Controls Administrator is responsible for daily time entry, LEMs, and billing. This position reports to the Project Controls Lead.
ESSENTIAL FUNCTIONS:
· Manage employee time entry for accurate and timely weekly payroll processing.
· Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
· Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
· Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
· Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
· Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
· Other duties as required.
MINIMUM REQUIREMENTS:
· • 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting, ideally within the construction or project management industries.
· Experience managing invoicing and billing for large-scale projects, with demonstrated accuracy in financial documentation.
· Solid understanding of basic accounting principles; experience with accounts payable/receivable, accruals, and general ledger entries.
· Proficiency in Microsoft Excel, including advanced skills with formulas, pivot tables, and financial reporting.
· Experience or training in Sage or similar ERP systems is highly desirable.
· Strong organizational and multi-tasking abilities, with excellent attention to detail and accuracy in financial tasks.
· Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
· Strong communication and interpersonal skills, with a focus on client satisfaction and financial accuracy.
• Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Personnel and Human Resources -- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• Public Safety and Security -- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• Coordination -- Adjusting actions in relation to others' actions.
• Management of Personnel Resources -- Motivating, developing, and directing people as they work, identifying the best people for the job.
• Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Time Management -- Managing one's own time and the time of others.
• Mathematics -- Using mathematics to solve problems.
• Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making.
• Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension -- Understanding written sentences and paragraphs in work related documents.
• Oral Expression -- The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension -- The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Comprehension -- The ability to read and understand information and ideas presented in writing.
• Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Written Expression -- The ability to communicate information and ideas in writing so others will understand.
• Speech Clarity -- The ability to speak clearly so others can understand you.
Job Types: Full-time, Permanent
Salary : $22.00-$25.00 per hour
Expected hours: 40 per week
Benefits:
Flexible Language Requirement:
French not required
Schedule:
Monday to Friday
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